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• Make the reservation
• Check your calendar for the week which you can attend
• Submit the reservation form and deposit
• Collect money from students
• Update projected number of campers 45 days prior to your camp week
• At least two weeks before arrival:
• Obtain commitments from campers to determine actual number
• Secure chaperones for cabins
• Secure transportation (make sure to figure for traffic!)
• Make all copies of forms, materials needed for class, etc.
• Check to see if any camper has special needs (medications, disabilities, etc.)
• Distribute to your campers:
• Event Schedule
• Emergency contact numbers
• Personal Supply List (What to bring)
• Parental Consent forms/ Medical Release forms
• Directions to facility
• Facility Map
• Camp Policies
• Student Code of Conduct Sheets
• Five days before arrival:
• Inform camp of actual number of students, chaperones and advisors attending camp
• Day of Arrival:
• Collect release forms, permission slips, and student code of conduct sheets from students
• Collect any remaining money
• Upon Arrival
• Make payment
• Turn in all forms
• Inform camp of any changes in final numbers and receive cabin assignment
• Sign up for activities (turn in activity sheet) and receive instructions for the week
• Upon Departure:
• Sweep and mop floors
• Take all trash to outside cans
• Turn out all lights

© 2010 Tennessee FFA Foundation